Business Travel
Travel & Conference Procedures NUSD will reimburse employees for actual and necessary expenses, including travel, incurred when performing authorized services for the district. Business travel expenses include conference registration, transportation, meals, lodging and other related expenses.
Before conference travel occurs:
Employees are responsible for obtaining authorization by completing the Travel and Conference Request Form for 2023 (download and type in to this PDF) and submitting the request to their supervisor for consideration.
After conference travel occurs:
Employees may be reimbursed for conference travel by completing the Travel & Conference Expense Claim Form for 2023 (download and type in to this PDF), and providing original receipts, within 14 days of the completion of the travel. If you are missing receipts, complete the Missing Receipts for Reimbursement Form (download and type in to this PDF), and provide within 14 days of the completion of the travel.
After non-conference travel occurs:
Employees may be reimbursed for non-conference-related mileage/parking/bridge tolls/meals by completing the Mileage Log and Travel (Non-Conference) Expense Claim Form for 2023 (download and type into this Excel spreadsheet), and providing original receipts, within 30 days of the completion of the travel.
Once forms are filled out (including account codes) and signed by supervisors, please submit them to the Business Office.
Note: Mileage reimbursement rate as of January 1, 2023 is 65.5 cents per mile.