Business Travel
Travel & Conference Procedures NUSD will reimburse employees for actual and necessary expenses, including travel, incurred when performing authorized services for the district. Business travel expenses include conference registration, transportation, meals, lodging and other related expenses.
Before conference travel occurs:
Employees are responsible for obtaining authorization by completing the Travel and Conference Request Form through Informed K12 and creating a R27 and TC27.
After conference travel occurs:
Employees may be reimbursed for conference travel by completing the Travel & Conference Expense Claim Form through Informed K12 and providing original receipts, within 14 days of the completion of the travel. If you are a not a NUSD employee, please complete and submit the PDF version of the form to the appropriate department for processing. For missing receipts, complete the Missing Receipts for Reimbursement Form (download and type in to this PDF), and provide within 14 days of the completion of the travel.
After non-conference travel occurs:
Employees may be reimbursed for non-conference-related mileage/parking/bridge tolls/meals by completing the Mileage Log and Travel (Non-Conference) Expense Claim Form for 2026 on Informed K12 (and providing original receipts, within 30 days of the completion of the travel. If you are not an NUSD employee, please complete and submit the PDF version of the form to the appropriate department for processing.
Once forms are filled out (including account codes) and signed by supervisors, please submit them to the Business Office.
Note: Forms are dated by calendar year as mileage reimbursement rates are updated each January.
Mileage rate as of July 1, 2026 is .76 cents per mile.